Milestones

During your enrolment your progress will be formally monitored at three points. These points are known as milestones. The defined milestones are: Milestone 1 (candidacy), Milestone 2 (mid candidacy) and Milestone 3 (pre-submission).

You need to formally apply to your school to have your progress reviewed for each milestone. For each milestone there is an application form which you will need to complete and submit to your supervisor along with the required supporting documentation to commence the milestone review process within your school. You will also need to provide an oral presentation on your progress for each milestone review.

For more information see:


Milestone 1 (Candidacy)

On receipt of your official notification of enrolment, you will be considered a provisional candidate until your application for Milestone 1 (candidacy) is approved by your School and Faculty Graduate Studies Committee. The Graduate Research School will notify you once your Milestone 1 application has been approved by your Faculty Graduate Studies Committee.

Important note: Data collection (e.g. surveys, questionnaires or interviews, etc.) must not be conducted by provisional candidates.

Milestone 1 research proposal reviewer form [pdf. 149KB]

Milestone 1 seminar reviewer form [pdf. 32KB]

What are the conditions for Milestone 1 (candidacy)?

The following conditions are considered by your Faculty Graduate Studies Committee in reviewing you Milestone 1 application:

  1. Definition of an acceptable research program, including its objectives, methodology, facilities, resources and a time schedule for completion.
  2. Attainment of the necessary level of knowledge and skills to proceed with the proposed research program.
  3. Acceptance of the nominated Thesis Committee.
  4. Certification by the Director of Graduate Research that adequate facilities and resources are available for the proposed research program.
  5. Appropriate identification of ethical issues for research involving animals; humans; ionising radiation; microwaves, lasers or ultraviolet light; or recombining of DNA.
  6. Completion of a Data Management Plan.
  7. Completion of any required coursework.
  8. Successful completion of the Research Integrity Training program [.pdf 313KB].

When is Milestone 1 due?

An application for Milestone 1 is required to be approved by the Faculty Graduate Studies committee within the following timeframes:

Doctoral

  • Full-time candidates – 6 months from enrolment in the thesis component.
  • Part-time candidates – 12 months from enrolment in the thesis component.

Masters by research

  • Full-time candidates – 3 months from enrolment in the thesis component.
  • Part-time candidates – 6 months from enrolment in the thesis component.

Your Milestone 1 application must be assessed and approved by your School prior to being sent to the Faculty Graduate Studies Committee for assessment. We advise you to submit your application and all required documents to your School for assessment well in advance of the due date.

Where coursework is required, candidates are normally expected to complete the coursework component before submitting an application for candidacy.

If you fail to have your Milestone 1 application approved within the specified timeframes, it will result in your academic status being amended to Conditional.

If enrolment conditions are still not met within the designated timeframe, the Faculty Graduate Studies Committee may recommend to the University Graduate Studies Committee that your enrolment be terminated.

What is required for my Milestone 1 application?

For Milestone 1 you will need to submit to your supervisor:

  1. Milestone 1 (candidacy) application form [pdf. 106KB] with the relevant sections completed
  2. Research proposal, prepared as per the requirements set out in the Research Proposal Information Sheet.
  3. Turnitin originality report for your research proposal
  4. Any relevant evidence that you have completed your HIT, Research Integrity Training and Data Management Plan.
  5. Any relevant evidence that you have completed any required coursework

For Milestone 1 you will also need to prepare and present an oral presentation on your research proposal to your school. Your School will arrange a time and venue for your presentation after you have submitted your application form and relevant attachments.

More Information

More information about what you are required to submit for your Milestone 1 application is contained in the Milestone 1 Information Sheet [pdf. 152KB].

What is the review process for Milestone 1?

Your milestone application, research proposal and oral presentation are reviewed by the Director of Graduate Research and other members of the Curtin academic community as appointed by your Director of Graduate Research.

You will receive feedback on your written proposal and oral presentation. Depending on the conventions in your discipline/ School, the feedback on your written proposal and oral presentation might be combined. When you have received your feedback you should work with your supervisory team to address the comments and finalise your application. Directors of Graduate Research will usually require students to submit a document setting out how they have responded to reviewer comments at the time that the submit their finalised application.

Once the review process has been completed in the School, your application will be forwarded to the Faculty Graduate Studies Committee. Based on the material submitted, the Faculty Graduate Studies Committee will determine if you application for Milestone 1 is accepted or rejected.

The Graduate Research School will inform you of the Faculty Graduate Studies Committee’s decision.

If your application for a milestone is rejected, your enrolment status will be classified as conditional. You will be advised of the conditions of your continued enrolment by the Graduate Research School.

Supporting information for Milestone 1

Information Sheets and Forms

Preparation Seminar

Milestone 1 preparation seminars are run twice annually. Please refer to the seminars and training page for details.

Research Integrity Training

You must complete the Research Integrity Professional Development program online prior to submitting your Milestone 1 application. The student training is in Blackboard, accessed via Student OASIS. The unit appears under the heading ‘My Units’. See Research Integrity Training Information [.pdf – 314kB] for more information.

Turnitin

Turnitin is a text matching software that checks for originality in a document by comparing its passages against a database of sources. To access, Login to Student OASIS. Click on the link to Blackboard, go to the ‘My Units’ or ‘My Organisation’ section, and select the ‘Research Integrity – HDR’ training. From the left hand menu, select the heading ‘Originality Checking’. Full instructions are located in the ensuing screens.

Ethics and Safety Committee Approval

It’s essential that you examine the ethics and safety guidelines related to your field of study to determine whether it’s necessary to seek approval from any University Ethics and/or Safety Committees. To determine whether your research requires approval you should use the Hazard Identification Tool (HIT). Learn more about ethics and safety approval, and the HIT.

Data Management Plan

You will need to create a plan for the management of the data you collect as part of your research, including data collection and storage. For further information see the Library’s Research Data Management webpage. The University provides the Research Data Management Planning Tool to assist you in creating your plan and accessing the University’s data storage facilities.

Data Storage

The Western Australian University Sector Disposal Authority (WAUSDA) [.pdf – 1MB]  requires all data you have collected in your research to be retained for a minimum of seven years after the completion of the research or seven years after it is published, whichever is later. This means that you and your School must ensure secure storage of your data for this period.

 

 


Milestone 2 (Mid candidacy)

Milestone 2 provides you with the opportunity to reflect on the progress made in your research project and finalise a strategy for the timely completion and dissemination of research findings.

What are the conditions for Milestone 2?

The following conditions are considered by your Director of Graduate Research in reviewing your Milestone 2 application:

  1. Satisfactory progress in your research program, including the timely completion of any confirmation tasks set out in your Milestone 1 application.
  2. Attainment of the necessary level of knowledge and skills to proceed with the proposed research program.
  3. The availability of adequate facilities and resources to support the continuation of your research program.

When is Milestone 2 due?

An application for Milestone 2 is required to be approved by the Director of Graduate Research within the following timeframes:

Doctoral

  • Full-time candidates – 18 months from enrolment in the thesis component.
  • Part-time candidates – 36 months from enrolment in the thesis component.

Masters by research

  • Full-time candidates – 12 months from enrolment in the thesis component.
  • Part-time candidates – 24 months from enrolment in the thesis component.

Your Milestone 2 application must be assessed and approved by your School so we advise you to submit your application and all required documents to your School for assessment well in advance of the due date.

If you fail have your Milestone 2 application approved within the specified timeframes, it will result in your academic status being amended to Conditional.

What is required for my Milestone 2 application?

For Milestone 2 you will need to submit to your supervisor:

  1. Milestone 2 (mid candidacy) application form [pdf. 47KB] with the relevant sections completed
  2. A sample of your written work completed as part of your HDR studies. This must be a minimum of 3000 words and can not be your research proposal. It can take the form of a draft thesis chapter, a draft or published journal article, a research report or another appropriate format.
  3. Turnitin originality report for your sample of written work (this is not required if your are submitting a published paper).
  4. A completion and dissemination plan. This should include details of how you will disseminate the results of your HDR study (you may wish to use the Milestone 2 completion and dissemination plan template [pdf. 32KB]).

For Milestone 2 you will also need to provide an oral presentation describing your research progress and completion and dissemination plan.

More Information

More information about what you are required to submit for your Milestone 2 application is contained in the Milestone 2 information sheet [pdf. 143KB].

What is the review process for Milestone 2?

When you have completed the Milestone 2 application form, you should email this to your supervisor along with the relevant other materials to enable the review process to commence.

Your Milestone 2 application, sample of written work, Completion and Dissemination plan and oral presentation are reviewed by the Director of Graduate Research and other members of the Curtin academic community as appointed by your Director of Graduate Research.

You will receive feedback on your application from your Director of Graduate Research. When you have received your feedback you should work with your supervisor team to address the comments and finalise your application.

Once you have had the opportunity to review the feedback on your application and make amendments, your Director of Graduate Research will provide the Graduate Research School with a recommendation on your application.

The Graduate Research School will inform you of the outcome of your milestone application.

If your application for Milestone 2 is rejected, your academic status will be classified as conditional. You will be advised of the conditions of your continued enrolment by the Graduate Research School.

Supporting information for Milestone 2

Information Sheets and Forms

Milestone 2 Preparation Seminar

Milestone 2 preparation seminars are run twice annually. Please refer to the seminars and training page for details.

Turnitin

Turnitin is a text matching software that checks for originality in a document by comparing its passages against a database of sources. To access, Login to Student OASIS. Click on the link to Blackboard, go to the ‘My Units’ or ‘My Organisation’ section, and select the ‘Research Integrity – HDR’ training. From the left hand menu, select the heading ‘Originality Checking’. Full instructions are located in the ensuing screens.


Milestone 3 (Pre-submission)

What are the conditions for Milestone 3?

The following conditions are considered by your Director of Graduate Research in reviewing your Milestone 3 application:

  1. Satisfactory progress in your research program.
  2. Attainment of the necessary level of knowledge and skills to proceed with the proposed research program.

When is Milestone 3 due?

An application for Milestone 3 is required to be approved by the Director of Graduate Research within the following timeframes:

Doctoral

  • Full-time and part-time candidates – 3 months prior to your completion data. This must be no later than 45 months (full-time equivalent) from the commencement of your doctoral program.

Masters by research

  • Full-time and part-time candidates – 2 months prior to your completion data. This must be no later than 22 months (full-time equivalent) from the commencement of your masters program.

Your Milestone 3 application must be assessed and approved by your School so we advise you to submit your application and all required documents to your School for assessment well in advance of the due date.

If you fail have your Milestone 3 application approved within the specified timeframes, it will result in your academic status being amended to Conditional.

What is required for my Milestone 3 application?

Milestone 3 is a chance to celebrate your achievements in your program with your School colleagues.

For Milestone 3 you will need to submit to your supervisor:

  1. Milestone 3 pre-submission form [.pdf 44KB] with the relevant sections completed

For Milestone 3 you will also need to provide an oral presentation describing your research progress and findings of your study.

More information

More information about what you are required to submit for your Milestone 3 application is contained in the Milestone 3 information sheet [.pdf 135KB].

What is the review process for Milestone 3?

When you have completed the Milestone 3 pre-submission form [pdf. 44KB], you should email this to your supervisor along with the relevant other materials to enable the review process to commence.

Your Milestone 3 form and oral presentation are reviewed by the Director of Graduate Research and other members of the Curtin academic community as appointed by your Director of Graduate Research.

Your Director of Graduate Research will provide the Graduate Research School with a recommendation on your application.

The Graduate Research School will inform you of the outcome of your milestone application.

If your application for Milestone 3 is rejected, your academic status will be classified as conditional. You will be advised of the conditions of your continued enrolment by the Graduate Research School.