Preparing for and attending your face to face or online assessments and exams

Before you attend your face to face or online assessments and examinations it is important that you are prepared and know what is expected of you during this time.

Student ID card

Face to face

If you are sitting a face to face examination at a Curtin Campus you must show your Curtin student ID card, which is to be placed on their desk for Invigilators to check during reading time. If you do not have your ID card you will not be permitted entry to the examination venue, and will be directed to Curtin Connect to obtain an ID card.

No additional time will be provided to sit the examination after you obtain your new card, nor will you be admitted into the examination after the first hour has elapsed. Curtin Connect will operate extended opening hours during the examination period to facilitate this process, and provisions will be made for students who are unable to pay for their ID card at the time of issue.

If the examination is held at a location other than Perth Campus, a driver’s licence or passport is acceptable as photographic identification until an ID card can be obtained.

Online

If you are sitting an invigilated online exam using IRIS you will need your student ID card to verify your details throughout IRIS@Curtin authentication process.  If you are unable to obtain a student ID card, acceptable forms of identification include a Driver’s License, Passport or Government issued National Identification Card.

To find out how to obtain your student ID card go to the student details and ID page.

Venues

Face to face examinations, online assessments and invigilated online exams using IRIS will be conducted in venues that are conducive to the examination process.

Face to face

You are responsible for attending the correct venue for their examination as advised in the final timetable. You will be reminded to check that you are in the correct room at the commencement of every examination. If you do not identify themselves at that time to the invigilator, they may be in breach of the examination regulations.

Invigilators will permit students entry to the venue with sufficient time to be seated prior to commencement. Students may complete the cover page of the answer book and the attendance card but will not make notes or write in the examination answer book until advised by the Invigilator.

In all examinations, the Student ID Card will be placed on the desk where it will be visible to Invigilators.

If, for any reason an examination commences late the students will not be disadvantaged. The full reading time and duration will not be reduced.

Online exams using IRIS

Use a quiet room, that is well lit with limited background noise. No other people should be in the room (this may not be possible if you are taking the test in a public space such as the library for example). You should have clean desk or table, nothing on the desktop except the computer and the authorised material as per the Unit Outline or specified in the disclaimer statement for each test no other electronic devices.

Do not leave the room during the test unless it is urgently required. Please contact your unit coordinator as soon as possible after the assessment if this was necessary.

Late arrival and early departure

Face to face

You will not:

  • Be admitted into the venue after the first hour (including reading time) has expired,
  • Leave the venue until one hour of the exam has expired,
  • Leave the venue during the last 15 minutes of the exam,
  • Be re-admitted to the venue after you have left unless, during the full period of their absence, they have been under approved supervision
  • Be granted additional time to complete the examination if you have arrived late

In the event you are unable to complete a final examination due to illness or some other valid reason, you may apply for an Assessment Extension (refer to Inability to Complete a Final Examination procedure), along with  supporting medical documents as Exam Invigilators call Curtin Security to escort you to Curtin Medical Facility B109.

You must hand in your examination script with your name and student ID number written on it even if you have not completed any of the paper.

Duration of face to face exams and online exams using IRIS

Face to face

Face to face examinations will normally be limited to a maximum of two hours duration. Unless alternative examination arrangement have been made, no examination shall be of more than three hours duration.

There is a mandatory ten minute reading time for each examination in addition to the duration of the examination. During reading time you may:

  • use this time is to think, plan and organise your response to the examination paper
  • make notes or highlight text, as directed on the front cover of the examination paper.

If you are sitting a face to face exam, you must arrive at your exam venue at least 20 minutes prior to the exam.

Invigilated online exams using IRIS

Unless specified by accreditation requirements or approved, online invigilated examination/eTest durations will not exceed two hours and 15 minutes, of which 15 minutes will be allocated for student identity verification and test initialisation purposes.

Multiple choice answer sheet

You may be required to submit answers via a multiple choice answer sheet. Instructions will be provided on the answer sheet.

An information document [.pdf 197KB] has been established to assist you.

 

Conduct during face to face or online assessment and exams

Conduct

Students must adhere to the instructions provided for the examination. During an examination a candidate will not:

  • Communicate with any other student (unless required to do so);
  • By any improper means obtain, or endeavour to obtain, assistance in their work;
  • Give, or endeavour to give, assistance to any other students; and
  • Behave in such a manner inconsistent with the Student Charter or the instructions provided

Further information about the regulations for the conduct of examinations and invigilated tests is available in the Assessment and Student Progression Manual (Consolidated Policy and Procedures).

If a student undertakes any action that may be considered potential misconduct the matter may be dealt with as misconduct in accordance with Statute 10 and the relevant Rules.

Authorised materials and prohibited items

Approved materials

The use of any aids (e.g. calculators) will be noted on the assessment or examination materials. Only authorised materials and aids that are specified may be kept with you during the assessment or examination, all other items must be left outside the venue or placed in your bags.

It is the responsibility of the assessor (examiner), not the invigilator-in-charge to validate the appropriateness of authorised examination materials (e.g. model of calculator, type of notations in books). Invigilators may inspect calculators, lids, and cases of calculators during the exam.

If unauthorised material is found in the possession of a student during an examination, they may face disciplinary action.

Dictionaries are not permitted in any assessment or examination.

Prohibited Items – mobile phones, electronic devices and other aides

During an assessment or examination (unless otherwise explicitly authorised), you are prohibited from:

  • Accessing, being in possession of, or using any mobile phone or unauthorised electronic device
  • Accessing, being in possession of, or using any device capable of storing information or connecting with another device, including but not limited to electronic devices
  • Accessing, being in possession of, or using any notes or unauthorised materials
  • Accessing, being in possession of, using any device capable of communicating with another person inside or outside of the venue;
  • Interacting or colluding with any other person inside or outside the venue
  • Wearing a smartwatch or headphones

All prohibited items must be completely switched off using the power down function. If any prohibited item makes a sound, this may result in potential misconduct. Prior to a face to face examination commencing, instructions will be provided to students as to where
mobile phones, electronic devices and notes/materials will be stored.

In possession means on, next to, near or under your desk or chair, in or on your clothing, on your body, or in your wallet or purse.

Penalties may apply if you are found to be accessing, being in possession of or using any prohibited devices or materials.

Other items

All hats and caps are to be removed and placed in bags  before the commencement of face to face or online exams, unless relating to an obligatory religious requirement.

Food or drink, other than water, will not be brought into the venue or consumed.  Invigilators may ask to inspect water bottles and place in bags or under desks.

Reporting errors

Face to face

If a student thinks there is an error or omission in the examination paper, they may bring this to the attention of the invigilator, who will contact the Unit Coordinator for clarification. No ruling regarding the question will be given by the Invigilator. All reasonable efforts will be made to contact the Unit Coordinator.

Online

If a student thinks there is an error or omission online, they may bring this to the attention of the Unit Coordinator via e-mail.

Online exams using IRIS

Curtin’s Intelligent Remote Invigilation System (IRIS) is a computer program that helps deter and detect academic dishonesty in online tests and exams.

Your computer must have a functioning microphone and webcam and recording of sound and video must be enabled and not obstructed at any time. You must also have the freely available Google Chrome browser and the free IRIS@Curtin plugin (extension).

Follow the set-up instructions to download the IRIS@Curtin plugin and complete the Practice Test to test the configuration of your computer. For further information, troubleshooting steps and FAQs, visit IRIS@Curtin help.

Ensure you have your student ID card to verify your details during the IRIS@Curtin authentication process. You can order your student ID card online. If you are unable to obtain a student ID card, acceptable forms of identification include a Driver’s License, Passport or Government issued National Identification Card.

View the IRIS troubleshooting guide for assistance with resolving any IRIS issues. If you continue to experience issues with IRIS, contact the team at Curtin Connect.